Classification Title: Administrative Assistant College/Division: USC Union College/Division Department: USC Union Palmetto College Advertised Salary Range: $26,988 Advertised Job Summary: Provide assistance with the processing, submission, and record keeping of Payment Requests, Purchase Orders, Journal Entries, and Journal Vouchers through PeopleSoft or other University systems. Assist in making sure that supporting documentation such as food approvals, event sign-in sheets, W-9 forms, etc. accompany all accounts payable or purchasing documents. Follow-up with campus units for missing documentation. Scan copies of all accounts payable/purchasing documents daily into the appropriate network folders. Contact vendors for general customer service or to resolve billing errors. Provide assistance with the processing, submission, and record keeping of invoices for the Union/Laurens Commission on Higher Education. Assist the Business Manager with preparing copies of bank statements invoices, checks, and other supporting documents for the yearly CHE audit file. Serve as a PeopleSoft Depositor for the Business Office and other miscellaneous departmental deposits. Purchase office supplies for office staff as needed. Keep Business Office printers/copiers stocked with paper and ink and report any problems with copy machine to the copier company. Take copier readings for all campus copiers and submit to the copier company monthly so that invoices can be generated. Maintain bulk mailing expense log and request postage for bulk mailing account. Serves as backup to campus telephone operator. Serve as a point of contact and a PeopleSoft Proxy for University Travel. Provide travelers with up to date information on University approved travel agencies and reimbursement allowances. Ensure that all travelers provide the required documentation for travel authorizations and reimbursements. Enter travel authorization requests and travel expense reports into PeopleSoft and provide training to travelers on creating and submitting expense reports as needed. Assist with clerical duties for facility and maintenance staff. Review all utility bills for any abnormal readings and report these problems to the Business Manager and Maintenance Director. Enter utility usage information for each building into a spreadsheet as invoices are received and transfer this information into the SC Energy Department’s Energy Consumption template at end of the year for the Annual Energy Usage Report. Assist the Business Manager, Maintenance Director, and all Campus Units with taking the annual inventory survey for Building Contents Insurance policy limits as required by USC Risk Management Office. Assist assigned faculty with clerical duties such as ordering office supplies, scheduling appointments, making copies, distributing class materials, and preparing travel documents as needed. Assist with special events on campus or other duties as assigned throughout the year. Advertised Minimum Qualifications : Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Full/Part Time: Full Time
Administrative Assistant
Classification Title: Administrative Assistant College/Division: USC Union College/Division Department: USC Union Palmetto College Advertised Salary Range: $26,988 Advertised Job Summary: Provide assistance with the processing, submission, and record keeping of Payment Requests, Purchase Orders, Journal Entries, and Journal Vouchers through PeopleSoft or other University systems. Assist in making sure that supporting documentation such as food approvals, event sign-in sheets, W-9 forms, etc. accompany all accounts payable or purchasing documents. Follow-up with campus units for missing documentation. Scan copies of all accounts payable/purchasing documents daily into the appropriate network folders. Contact vendors for general customer service or to resolve billing errors. Provide assistance with the processing, submission, and record keeping of invoices for the Union/Laurens Commission on Higher Education. Assist the Business Manager with preparing copies of bank statements invoices, checks, and other supporting documents for the yearly CHE audit file. Serve as a PeopleSoft Depositor for the Business Office and other miscellaneous departmental deposits. Purchase office supplies for office staff as needed. Keep Business Office printers/copiers stocked with paper and ink and report any problems with copy machine to the copier company. Take copier readings for all campus copiers and submit to the copier company monthly so that invoices can be generated. Maintain bulk mailing expense log and request postage for bulk mailing account. Serves as backup to campus telephone operator. Serve as a point of contact and a PeopleSoft Proxy for University Travel. Provide travelers with up to date information on University approved travel agencies and reimbursement allowances. Ensure that all travelers provide the required documentation for travel authorizations and reimbursements. Enter travel authorization requests and travel expense reports into PeopleSoft and provide training to travelers on creating and submitting expense reports as needed. Assist with clerical duties for facility and maintenance staff. Review all utility bills for any abnormal readings and report these problems to the Business Manager and Maintenance Director. Enter utility usage information for each building into a spreadsheet as invoices are received and transfer this information into the SC Energy Department’s Energy Consumption template at end of the year for the Annual Energy Usage Report. Assist the Business Manager, Maintenance Director, and all Campus Units with taking the annual inventory survey for Building Contents Insurance policy limits as required by USC Risk Management Office. Assist assigned faculty with clerical duties such as ordering office supplies, scheduling appointments, making copies, distributing class materials, and preparing travel documents as needed. Assist with special events on campus or other duties as assigned throughout the year. Advertised Minimum Qualifications : Bachelor’s degree, or high school diploma and 4 years work experience that is directly related to the area of employment; or equivalency. Full/Part Time: Full Time
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