Classification Information University Title Administrative Specialist III - 1052 Pay Grade 33 Salary Commensurate with qualifications Base of Employment P - P & S Job Category Professional and Scientific Pay Frequency Monthly Posting Details Posting Number 90127P Working Title Administrative Specialist III Advertised Employing Department Mechanical Engineering Appointment Type Professional & Scientific - Continuous Proposed Start Date As soon as possible Proposed End Date or Length of Term Number of Months Employed Per Year 12 Full or Part Time Full-Time Summary of Duties and Responsibilities The Department of Mechanical Engineering is seeking an Administrative Specialist III to oversee department operations and provide executive level, collaborative administrative support to the department chair. The Administrative Specialist III will coordinate faculty programs, such as promotion and tenure, preliminary (3rd year) reviews, Non-tenure Eligible (NTE) advancement, annual reviews and activity reports for faculty and staff. This position will also provide supervision to administrative support staff within the department. The successful candidate will have effective management and organizational skills, the ability to work well with a diverse population, and the ability to communicate effectively. All staff members are expected to interact collegially and maintain the highest standards of integrity and ethical behavior. About Iowa State University and the Ames Community Iowa State University is classified as a Carnegie Foundation Doctoral Universities: Very High Research Activity, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 34,000 students are enrolled and are served by over 6,200 faculty and staff. Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted one of the best college towns in the nation. Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented populations, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution. All employees are expected to exhibit and convey good citizenship within the program, the department, college, university activities, collegial interactions, and maintain the highest standards of integrity and ethical behavior. Required Education and Experience Bachelor's degree and 2 years of related experience; OR a combination of education and/or related experience totaling 6 years. Experience must be at a comparable level and directly related to the duties of this position. Supplemental Required Education and Experience Preferred Education and Experience Experience in a complex administrative setting providing support to a senior/executive level administrator. Experience working with confidential and proprietary information. Experience coordinating meetings, projects, events, travel, conferences and calendars/multiple schedules. Experience with ISU policies and procedures, especially as they relate to faculty (e.g., advancement and review processes, hiring processes). Experience supervising staff. Location (if other than Ames) Additional Information Department Contact Name Tiffany Thuney Department Contact Phone Department Contact Email ******************** Department/Unit Website Application Instructions To apply for this position, please click on Apply for this Job and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter 3) Contact Information for Three ReferencesIf you have questions regarding this application process, please email ********************** or call ************ or Toll Free: 1-************. Special Instructions Summary Guaranteed Consideration Date 03/31/2019 Pre-Employment Screening All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Quick Link ***************************************** EO Statement Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, ************, email
Administrative Specialist III
Classification Information University Title Administrative Specialist III - 1052 Pay Grade 33 Salary Commensurate with qualifications Base of Employment P - P & S Job Category Professional and Scientific Pay Frequency Monthly Posting Details Posting Number 90127P Working Title Administrative Specialist III Advertised Employing Department Mechanical Engineering Appointment Type Professional & Scientific - Continuous Proposed Start Date As soon as possible Proposed End Date or Length of Term Number of Months Employed Per Year 12 Full or Part Time Full-Time Summary of Duties and Responsibilities The Department of Mechanical Engineering is seeking an Administrative Specialist III to oversee department operations and provide executive level, collaborative administrative support to the department chair. The Administrative Specialist III will coordinate faculty programs, such as promotion and tenure, preliminary (3rd year) reviews, Non-tenure Eligible (NTE) advancement, annual reviews and activity reports for faculty and staff. This position will also provide supervision to administrative support staff within the department. The successful candidate will have effective management and organizational skills, the ability to work well with a diverse population, and the ability to communicate effectively. All staff members are expected to interact collegially and maintain the highest standards of integrity and ethical behavior. About Iowa State University and the Ames Community Iowa State University is classified as a Carnegie Foundation Doctoral Universities: Very High Research Activity, a member of the Association of American Universities (AAU), and ranked by U.S. News and World Report as one of the top public universities in the nation. More than 34,000 students are enrolled and are served by over 6,200 faculty and staff. Iowa State University is a global and culturally diverse university committed to providing an inclusive, equitable, and diverse environment for both learning and employment. We know that diversity in experience and perspective is vital to advancing innovation, critical thinking, solving complex problems, and building an inclusive academic community. At Iowa State, we translate these values into action by seeking individuals who have experience working with diverse students, colleagues, and constituents. The university has an expectation that all employees will demonstrate a contribution to diversity and inclusion as embodied in Iowa State University's Principles of Community. Ames, Iowa is a progressive community of 60,000, located approximately 30 minutes north of Des Moines, and recently voted one of the best college towns in the nation. Iowa State University is an equal opportunity employer committed to excellence through diversity and strongly encourages applications from all qualified applicants, including women, underrepresented populations, and veterans. ISU is responsive to the needs of dual career couples, is dedicated to work-life balance through an array of policies, and is an NSF ADVANCE institution. All employees are expected to exhibit and convey good citizenship within the program, the department, college, university activities, collegial interactions, and maintain the highest standards of integrity and ethical behavior. Required Education and Experience Bachelor's degree and 2 years of related experience; OR a combination of education and/or related experience totaling 6 years. Experience must be at a comparable level and directly related to the duties of this position. Supplemental Required Education and Experience Preferred Education and Experience Experience in a complex administrative setting providing support to a senior/executive level administrator. Experience working with confidential and proprietary information. Experience coordinating meetings, projects, events, travel, conferences and calendars/multiple schedules. Experience with ISU policies and procedures, especially as they relate to faculty (e.g., advancement and review processes, hiring processes). Experience supervising staff. Location (if other than Ames) Additional Information Department Contact Name Tiffany Thuney Department Contact Phone Department Contact Email ******************** Department/Unit Website Application Instructions To apply for this position, please click on Apply for this Job and complete the Employment Application. Please be prepared to enter or attach the following:1) Resume/Curriculum Vitae 2) Letter of Application/Cover Letter 3) Contact Information for Three ReferencesIf you have questions regarding this application process, please email ********************** or call ************ or Toll Free: 1-************. Special Instructions Summary Guaranteed Consideration Date 03/31/2019 Pre-Employment Screening All offers of employment, oral and written, are contingent upon the university's verification of credentials and other information required by federal and state law, ISU policies/procedures, and may include the completion of a background check and/or a consumer credit check. Quick Link ***************************************** EO Statement Iowa State University is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, genetic information, national origin, marital status, disability, or protected veteran status and will not be discriminated against. Inquiries can be directed to the Office of Equal Opportunity, 3410 Beardshear Hall, 515 Morrill Road, ************, email
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