Fiscal Assistant I Apply nowJob no:510285 Work type:Staff Full-Time Location:Main Campus (Gainesville, FL) Categories:Business/Accounting/Finance
Department:73010000 - UPD-ADMINISTRATIVE DEPARTMENT Classification Title: Fiscal Assistant I Job Description: Responsible for the procurement and distribution of equipment and supplies. Prepare requisitions and initiate/monitor PCard transactions for all department purchases; ensure proper classification of expenditures, ensure mathematical accuracy, ensure correct chart fields are used; perform verification functions in accounting system to determine accuracy of encumbrances, account numbers, available balances and vendor codes as required; prepare reports of purchasing activity and reconcile with accounting system records; maintain auditable records maintaining internal controls for this operation. Create and submit requisitions in MyUFL Marketing/Peoplesoft system. Responsible for the processing of payroll records for police department personnel. Ensure all employees are certified correctly for hours worked and leave used; ensure overtime reported has a supporting record of overtime worked properly completed with employee signature and supervisor approval; reconcile hours worked for overtime purposes when leave has been used; ensure compensatory time earned has a supporting documentation with employee signature and supervisor approval; prepare supplemental time certifications and emergency pay check requests when deemed necessary, submit for appropriate approval signature; maintain appropriate files/records of all personnel incentive courses and ensure incentive pay is correctly included in employee’s pay; maintain appropriate auditable files of all associated payroll documents and payroll disbursements; prepare leave balance reports for distribution as needed. Responsible for documenting in the department’s Personnel Management System database all instances of hours worked outside of an employee’s regularly assigned duty or in an overtime capacity, and then processing (invoice, deposit, reconcile) the billing of any of those hours that meet the criteria for reimbursement; maintain auditable records maintaining internal controls for this operation. Responsible for financial activity associated with the Police Department Tow Account. Maintain cash receipts, accounts payable and accounts receivable ledgers. Receive and make timely deposit of monies in accordance with university procedures; perform consistent follow up to maintain accurate and orderly transaction processing; maintain auditable records. Processing incentive pay for police personnel after certified by FDLE. A criminal background will conducted. Work hours Monday - Friday 7:30am to 4:30pm. This position is designated as an Essential Employee. Essential employees provide vital support to the UF and are subject to recall to work when deemed necessary by the Chief of Police/designee. Advertised Salary: Expected starting salary $17.00 - $17.73 hourly based on experience. Minimum Requirements: High school diploma or equivalent and one year of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience. Preferred Qualifications: Knowledge of principles and techniques of effective verbal and written communications; Knowledge of the methods of data collection; Ability to compile and analyze data for administrative decisions; Ability to organize and maintain records management systems; Ability to understand and apply applicable rules, regulations, polices and procedures; Ability to deal with the public in a tactful and courteous manner; Ability to perform basic arithmetical calculations; ability to work independently; Ability to utilize problem solving techniques; ability to plan, organize and coordinate work assignments; Ability to establish and maintain effective working relationships with others. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See ourVeteran's Preference Pagefor more specific information. Health Assessment Required:No Advertised:14 Mar 2019Eastern Daylight Time Applications close:21 Mar 2019Eastern Daylight Time
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