Job Details ADMINISTRATIVE SPECIALIST II Agency:Arkansas Department of Human Services Office: Section: Date Posted:03/15/2019 Posting Expires:03/21/2019 Summary The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency policy. Typical Functions Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing. Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus three years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications Experience working in a mental health facility. Experience with admission and registration processes. Certificates, Licenses, Registrations Agency Specific Information Division NameDivision of Aging, Adult and Behavioral Health ServicesHiring OfficialEbony GainesSpecial Work ConditionThis position will have direct patient contact. May be required to work rotating shifts or hours other than normal working hours or to be on call.Special Application InformationGENERAL INFORMATION:All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.Applications are prescreened according to the state application, addenda, rsum, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.False, misleading, or incomplete statements may result in disciplinary action and possible termination.Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.CONTINUOUSLY ADVERTISED POSITIONS:Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select statewide from this county list.*********************FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:EXPERIENCE CANNOT BE SUBSTITUTED FOR THIS JOB TITLEApplicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelors, Masters, and Doctorate degrees are valid for such Family Service Worker-type positions:Behavior ScienceChild and Family DevelopmentChild DevelopmentCounseling (any field)Criminal JusticeEducation: Early Childhood, Elementary, Middle Level, Secondary, or SpecialFamily & Consumer ScienceFamily DevelopmentFamily ServicesHome EconomicsHuman Development & Family StudiesHuman ServicesPsychologyRehabilitation ScienceSocial WelfareSociologySocial WorkMail your transcript to the following address:Arkansas Department of Human ServicesAttn: RecruitmentP.O. Box 1437, Slot W301Little Rock, AR 72203The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void. Job Details Position No.:******** Class Code:C073C Grade:GS03 Salary Range:$26,034.00 - $37,749.00 per year Background check required?Yes Job Type:Full Time Location Information Job City:Little Rock Job County/Region:Pulaski Contact Information Contact name:DHS Recruitment Phone:************ Email:*************************** Options View printable version of this page Apply for this job
ADMINISTRATIVE SPECIALIST II
Job Details ADMINISTRATIVE SPECIALIST II Agency:Arkansas Department of Human Services Office: Section: Date Posted:03/15/2019 Posting Expires:03/21/2019 Summary The Administrative Specialist II is responsible for researching and preparing special reports, examining and verifying documents, and performing general office duties. This position is governed by state and federal laws and agency policy. Typical Functions Researches various data storage and/or computer records to obtain information and compiles data for reports. Composes and types routine correspondence and form letters, maintains activity logs and/or financial ledgers, and submits reports to supervisor. Reviews documents including applications, forms, vouchers, records, and reports for accuracy, completeness, and compliance with laws and regulations, makes necessary corrections, and assigns file numbers. Provides information, assistance, and clarification to interested parties concerning agency/institution policies and procedures. Assists in developing or revising agency/institution policies, procedures, and directives based on research findings and compiles financial information used to formulate budget proposals and monitor expenditures. Performs other duties as assigned. Special Job Dimensions Knowledge, Abilities, and Skills Knowledge of record keeping procedures. Knowledge of the principles and practices of mathematics and statistics. Knowledge of work-related subject area. Knowledge of computers and software applications. Ability to conduct research and compile data into report form. Ability to establish and maintain filing systems. Ability to operate standard office equipment. Ability to analyze documents to determine compliance with rules, regulations, andprocedures. Ability to communicate both orally and in writing. Minimum Education and/or Experience The formal education equivalent of a high school diploma; plus three years of experience in a specialized or related area applicable to work performed. Additional requirements determined by the agency for recruiting purposes require review and approval by the Office of Personnel Management. OTHER JOB RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE QUALIFICATIONS REVIEW COMMITTEE. Preferred Qualifications Experience working in a mental health facility. Experience with admission and registration processes. Certificates, Licenses, Registrations Agency Specific Information Division NameDivision of Aging, Adult and Behavioral Health ServicesHiring OfficialEbony GainesSpecial Work ConditionThis position will have direct patient contact. May be required to work rotating shifts or hours other than normal working hours or to be on call.Special Application InformationGENERAL INFORMATION:All DHS applicants must complete drug screening, as outlined in DHS Policy 1087, prior to being hired.Applications are prescreened according to the state application, addenda, rsum, transcript, licenses and any other information that is submitted. Only transcripts should be submitted at the time of applications; reference letters, certificates, and licenses should be brought at the time of interview. Failure to complete the application form according to instructions with complete and accurate information will adversely impact your comparison to other candidates. List all prior work experience, including military service, with most recent employment first. You may include volunteer or unpaid work as part of your work history; however, you should include the number of hours per week which you performed these duties.False, misleading, or incomplete statements may result in disciplinary action and possible termination.Benefits package may include: health & life insurance, vacation & sick time, paid holidays, credit union membership, retirement, career bonus, and deferred compensation.CONTINUOUSLY ADVERTISED POSITIONS:Submitting an application for a continuously advertised position does not guarantee that a job is available for that position title; e-mails stating that the applicant meets the minimum qualifications for a position are for future reference. Applications submitted for continuously advertised positions are kept on file for 60 days. As jobs for that position title become available, eligible applications in that file that match the county and division criteria will be considered. On your application you should have designated in which counties and divisions you are willing to work. Please keep in mind that you will not appear on hiring lists for counties you do not designate. Do not select statewide from this county list.*********************FOR ALL FAMILY SERVICE WORKER POSITIONS ONLY:EXPERIENCE CANNOT BE SUBSTITUTED FOR THIS JOB TITLEApplicants must submit an official transcript by mail in addition to applications for all levels of Family Service Worker positions except for Family Services Assistant positions. Transcripts will remain on file for future applications. The following Bachelors, Masters, and Doctorate degrees are valid for such Family Service Worker-type positions:Behavior ScienceChild and Family DevelopmentChild DevelopmentCounseling (any field)Criminal JusticeEducation: Early Childhood, Elementary, Middle Level, Secondary, or SpecialFamily & Consumer ScienceFamily DevelopmentFamily ServicesHome EconomicsHuman Development & Family StudiesHuman ServicesPsychologyRehabilitation ScienceSocial WelfareSociologySocial WorkMail your transcript to the following address:Arkansas Department of Human ServicesAttn: RecruitmentP.O. Box 1437, Slot W301Little Rock, AR 72203The transcript must be an official transcript sent from the university or college you attended. The transcript must still have the envelope sealed with the security seal affixed. Once the seal is broken, the transcript is considered void. Job Details Position No.:******** Class Code:C073C Grade:GS03 Salary Range:$26,034.00 - $37,749.00 per year Background check required?Yes Job Type:Full Time Location Information Job City:Little Rock Job County/Region:Pulaski Contact Information Contact name:DHS Recruitment Phone:************ Email:*************************** Options View printable version of this page Apply for this job
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