Colorado School of Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. Mines has an enrollment of over 5,500 students in undergraduate and graduate degree programs in engineering and applied science. For more information visit us at: www.mines.edu The University Honors & Scholars Programs (UHSP) currently offers five distinct interdisciplinary pathways that broaden a Mines' education. UHSP offers the Thorson First Year Honors Program (TFYHP), the McBride Honors Program (a 21-credit hour minor). The Grand Challenge Scholars Program, Undergraduate Research Scholars, and Teach@Mines (STEM-ed credentialing program). The five programs include curricular, co-curricular, and extracurricular opportunities for students to follow their passions and create a Mines Plus experience beyond their major. Working in collaboration across academic units, UHSP aims to reach 20% of Mines undergraduates and continues to grow. Because of this growth UHSP is accepting applications for a part-time Administrative Assistant III. Mines offers a comprehensive portfolio of benefits to its classified workforce, including medical, dental, life, short and long term disability plans, a dependent tuition benefit, and retirement plans. Mines employees enjoy 12 paid holidays per year plus vacation and sick leave. The Administrative Assistant III supports honors and scholars related research experiences for undergraduates (REUs), Mines undergraduate research fellowships (MURF), and other research training and learning activities. This position works closely with the Undergraduate Research Scholars Director to help design, market, and facilitate various symposiums and immersive research activities for Mines undergraduate students in addition to supporting visiting undergraduate scholars. Position offers general office support to other University Honors and Scholars Programs as needed. Duties include, but not limited to: • Processing requests and program-related documents, answering telephone, general email, and foot traffic inquiries; maintaining mailing list databases, program website and student files. • Coordinate program related travel plans for Director and students and all documentation associated with the process, along with the allocation and tracking of funds for such travel. Responsible for completing, verifying, and auditing travel expense documents. • Compose all correspondence concerning program related functions and events. Composes and types routine and special correspondence. • Works with the Undergraduate Research Scholars Director to establish general office record systems and compiles and formats the content for program materials, such as annual reports and newsletters.Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. MINIMUM QUALIFICATIONS: Three years of general clerical experience which included front desk reception, records management and basic technical accounting/bookkeeping responsibility. Must have proficiency with spreadsheet and word processing software (i.e. Word and Excel). Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise. Substitutions: College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework. DESIRED QUALIFICATIONS • Experience working in an administrative position at an institution of higher education • Work leader experience • Experience with Banner APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application materials. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. Application materials may also be used to assess and rank applicants who meet the minimum requirements, cut to a top group or establish an eligible list for referral to the position. Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants. Applicants are strongly encouraged to attach a cover letter and resume to their application. Employment with Mines is contingent upon the satisfactory completion of a background investigation. Failure to consent to the background investigation or failure to pass the investigation will result in removal of consideration for the position. Examples of pre-employment background checks may include, but are not limited to, the following: • Educational credentials verification • Employment history verification • Criminal history record • Professional licenses and certifications verification (for applicable positions only) • Sex offender listingEvery background investigation will include a criminal records history check, including the sex offender registry. All background investigations will be conducted in accordance with Mines policy and the requirements of the Fair Credit Reporting Act and its regulations
PART-TIME Administrative Assistant III
Colorado School of Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. Mines has an enrollment of over 5,500 students in undergraduate and graduate degree programs in engineering and applied science. For more information visit us at: www.mines.edu The University Honors & Scholars Programs (UHSP) currently offers five distinct interdisciplinary pathways that broaden a Mines' education. UHSP offers the Thorson First Year Honors Program (TFYHP), the McBride Honors Program (a 21-credit hour minor). The Grand Challenge Scholars Program, Undergraduate Research Scholars, and Teach@Mines (STEM-ed credentialing program). The five programs include curricular, co-curricular, and extracurricular opportunities for students to follow their passions and create a Mines Plus experience beyond their major. Working in collaboration across academic units, UHSP aims to reach 20% of Mines undergraduates and continues to grow. Because of this growth UHSP is accepting applications for a part-time Administrative Assistant III. Mines offers a comprehensive portfolio of benefits to its classified workforce, including medical, dental, life, short and long term disability plans, a dependent tuition benefit, and retirement plans. Mines employees enjoy 12 paid holidays per year plus vacation and sick leave. The Administrative Assistant III supports honors and scholars related research experiences for undergraduates (REUs), Mines undergraduate research fellowships (MURF), and other research training and learning activities. This position works closely with the Undergraduate Research Scholars Director to help design, market, and facilitate various symposiums and immersive research activities for Mines undergraduate students in addition to supporting visiting undergraduate scholars. Position offers general office support to other University Honors and Scholars Programs as needed. Duties include, but not limited to: • Processing requests and program-related documents, answering telephone, general email, and foot traffic inquiries; maintaining mailing list databases, program website and student files. • Coordinate program related travel plans for Director and students and all documentation associated with the process, along with the allocation and tracking of funds for such travel. Responsible for completing, verifying, and auditing travel expense documents. • Compose all correspondence concerning program related functions and events. Composes and types routine and special correspondence. • Works with the Undergraduate Research Scholars Director to establish general office record systems and compiles and formats the content for program materials, such as annual reports and newsletters.Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. MINIMUM QUALIFICATIONS: Three years of general clerical experience which included front desk reception, records management and basic technical accounting/bookkeeping responsibility. Must have proficiency with spreadsheet and word processing software (i.e. Word and Excel). Daily interaction with students, staff and faculty require this position to possess strong interpersonal and customer service skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent organizational skills with the ability to prioritize tasks, make decisions independently and provide on-the-spot answers to administrative questions that arise. Substitutions: College, university or non-correspondence business school course work may substitute on a year-for-year basis for the general clerical or administrative services experience but not for the specific experience. If you are substituting coursework for any of the required experience you must submit your transcripts for this coursework. DESIRED QUALIFICATIONS • Experience working in an administrative position at an institution of higher education • Work leader experience • Experience with Banner APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application materials. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. Application materials may also be used to assess and rank applicants who meet the minimum requirements, cut to a top group or establish an eligible list for referral to the position. Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants. Applicants are strongly encouraged to attach a cover letter and resume to their application. Employment with Mines is contingent upon the satisfactory completion of a background investigation. Failure to consent to the background investigation or failure to pass the investigation will result in removal of consideration for the position. Examples of pre-employment background checks may include, but are not limited to, the following: • Educational credentials verification • Employment history verification • Criminal history record • Professional licenses and certifications verification (for applicable positions only) • Sex offender listingEvery background investigation will include a criminal records history check, including the sex offender registry. All background investigations will be conducted in accordance with Mines policy and the requirements of the Fair Credit Reporting Act and its regulations
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