*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit http://www.co.shasta.ca.us/index/support_index/personnel/MOUs.aspx THE CURRENT VACANCY IS WITHIN THE PROBATION DEPARTMENT ORAL EXAM IS TENTATIVELY SCHEDULED FOR APRIL 2019 A VALID FIVE (5) MINUTE TYPING CERTIFICATE VERIFYING A NET TYPING SPEED OF 45 WPM IS REQUIRED FOR THIS POSITION. FREE TYPING TEST OFFERED FOR COUNTY POSITIONS ONLY - SEE "SPECIAL REQUIREMENTS SECTION" IF A VALID TYPING CERTIFICATE IS NOT SUBMITTED BY THE DEADLINE STATED IN THE PERSONNEL RULES, SECTION 6.1.D., OUTLINED BELOW UNDER "SPECIAL REQUIREMENTS," YOU WILL NOT BE CONSIDERED FOR THIS POSITION FINAL FILING DATE: APRIL 03, 2019 AT 5:00 PM ABOUT THE POSITION Under minimum supervision, to accept, process and type legal documents; to perform a variety of complex and specialized clerical duties associated with law enforcement; to act as lead worker, training and assisting in supervising new personnel; and to perform related work. DISTINGUISHING CHARACTERISTICS This classification is distinguished from Legal Process Clerk II by having specialized clerical and lead duties. An incumbent in this class provides leadership and direction to support staff working swing or graveyard shifts, assisting with supervision while the direct supervisor works the day shift. Performs routine and advanced clerical tasks involving typing, filing, record keeping, and related duties in automated legal office environment; responds to requests by the general public and staff for information; researches, extracts, transfers and summarizes information from arrest records and crime reports, and various other records; checks reports, records and files for accuracy, completeness and compliance with mandates of the law and established standards; checks and tabulates data; monitors fingerprint quality, accuracy of charges and performs quality control in this field; receives money in payment of copies, fingerprinting services, licenses, permits and mandated services; writes receipts and keeps records of collections; follows up on letters and materials sent to other divisions for review or completion; maintains a variety of personnel files and information for the unit; operates a variety of office equipment, including microfilm-microfiche, copiers/printers, electronic typewriters, computer terminals, and other automated devices; maintains repair logs on all equipment, as well as being the contact person for maintenance and repairs on all office equipment; operates a multiple level console telephone; answers for all divisions during off hours; responsible for approving schedule changes and time cards; assigns and reviews the work of support staff; participates in evaluations of clerical staff; actively trains and monitors work performance of new employees in training; acts as liaison between the supervisor working a different shift and unit staff; and performs a broad spectrum of related and responsible duties. Depending on assignment, may have responsibility for updating manuals (CLETS, etc.), statistics, training and quality control of data entry; and making decisions in procedural matters, lawful right-to-know and need-to-know situations involving release of records information. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Knowledge of: Complex law enforcement clerical methods and procedures; applicable laws and regulations (mandates of the state and federal Public Records Acts; security policies, confidentiality; and civil rights laws depending on assignment); processes involved in production of records for criminal and civil Subpoena Duces Tecum; department policy and procedures; general functions of Shasta County government; basic principles of supervision, evaluation, discipline and training; proper terminology and procedures in operating a police radio, teletype or computer terminal. Ability to: Perform difficult clerical work and type at a speed of not less than 45 words per minute (net) from clear copy; Operate modern, automated office equipment; make decisions in procedural matters and release of information; develop and maintain a positive rapport with employees and administration; assist in supervising and evaluating staff; provide clear direction, training, and performance review to support staff; prepare and maintain accurate and complete records and reports; devise work improvements as necessary; establish priorities and respond to varied work demands; work effectively with limited supervision; establish and maintain cooperative working relationships with multiple agencies, general public, inter and intra department staff. These employment standards are typically attained with three (3) years experience as a Legal Process Clerk II. Some assignments may require possession of POST Basic Records Certificate. SPECIAL REQUIREMENTS • THIS POSITION REQUIRES A VALID TYPING CERTIFICATE. A valid five (5) minute typing certificate dated within the past three years verifying a net typing speed of 45 wpm is required for this position. Current County employees who have such a document in their official County personnel file are exempt from this requirement forever; however, it is recommended to contact Shasta County Personnel to ensure your typing certificate is attached. Your valid typing certificate must be submitted by the recruitment closing date and time as listed on this flyer. Self-tested, computer-generated typing certificates are not accepted. • Only for current County job openings that require a typing certificate: Shasta County offers a free typing test. The test is available by appointment only. Space is limited and appointment times are not guaranteed. The typing certificate is valid only for Shasta County jobs. Appointments are available daily from 9:00 a.m. to 12:00 noon and 2:00 p.m. to 4:00 p.m., and the test takes approximately 15 minutes to complete. To make an appointment, please call 530-225-5515. Tests are administered at 1450 Court Street, Room 348, Redding, CA 96001. You will be asked to present your picture ID. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS • All new employees are required to have their paycheck directly deposited to a bank account. • Some positions may require a valid California driver's license and acceptable driving record according to County policy. • Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position. • As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. • Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. • Shasta County participates in E-Verify. For more information click here. If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier. • In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. • Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California (UPEC) – General Unit. • Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 7.25% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Employee Benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County's website are for information purposes only. To the extent the provisions of the flyer or the County's website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00p.m., on April 03, 2019. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, "Refer to Resume and/or Cover Letter," or "See Attached Resume and/or Cover Letter" the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. Applicants are encouraged to apply on-line at apply online or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345. SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Shasta County Personnel 1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515
Senior Legal Process Clerk
*Please refer to the appropriate Bargaining Unit Memorandum of Understanding for potential future salary increases* Please visit http://www.co.shasta.ca.us/index/support_index/personnel/MOUs.aspx THE CURRENT VACANCY IS WITHIN THE PROBATION DEPARTMENT ORAL EXAM IS TENTATIVELY SCHEDULED FOR APRIL 2019 A VALID FIVE (5) MINUTE TYPING CERTIFICATE VERIFYING A NET TYPING SPEED OF 45 WPM IS REQUIRED FOR THIS POSITION. FREE TYPING TEST OFFERED FOR COUNTY POSITIONS ONLY - SEE "SPECIAL REQUIREMENTS SECTION" IF A VALID TYPING CERTIFICATE IS NOT SUBMITTED BY THE DEADLINE STATED IN THE PERSONNEL RULES, SECTION 6.1.D., OUTLINED BELOW UNDER "SPECIAL REQUIREMENTS," YOU WILL NOT BE CONSIDERED FOR THIS POSITION FINAL FILING DATE: APRIL 03, 2019 AT 5:00 PM ABOUT THE POSITION Under minimum supervision, to accept, process and type legal documents; to perform a variety of complex and specialized clerical duties associated with law enforcement; to act as lead worker, training and assisting in supervising new personnel; and to perform related work. DISTINGUISHING CHARACTERISTICS This classification is distinguished from Legal Process Clerk II by having specialized clerical and lead duties. An incumbent in this class provides leadership and direction to support staff working swing or graveyard shifts, assisting with supervision while the direct supervisor works the day shift. Performs routine and advanced clerical tasks involving typing, filing, record keeping, and related duties in automated legal office environment; responds to requests by the general public and staff for information; researches, extracts, transfers and summarizes information from arrest records and crime reports, and various other records; checks reports, records and files for accuracy, completeness and compliance with mandates of the law and established standards; checks and tabulates data; monitors fingerprint quality, accuracy of charges and performs quality control in this field; receives money in payment of copies, fingerprinting services, licenses, permits and mandated services; writes receipts and keeps records of collections; follows up on letters and materials sent to other divisions for review or completion; maintains a variety of personnel files and information for the unit; operates a variety of office equipment, including microfilm-microfiche, copiers/printers, electronic typewriters, computer terminals, and other automated devices; maintains repair logs on all equipment, as well as being the contact person for maintenance and repairs on all office equipment; operates a multiple level console telephone; answers for all divisions during off hours; responsible for approving schedule changes and time cards; assigns and reviews the work of support staff; participates in evaluations of clerical staff; actively trains and monitors work performance of new employees in training; acts as liaison between the supervisor working a different shift and unit staff; and performs a broad spectrum of related and responsible duties. Depending on assignment, may have responsibility for updating manuals (CLETS, etc.), statistics, training and quality control of data entry; and making decisions in procedural matters, lawful right-to-know and need-to-know situations involving release of records information. Any combination of education and experience sufficient to directly demonstrate possession and application of the following: Knowledge of: Complex law enforcement clerical methods and procedures; applicable laws and regulations (mandates of the state and federal Public Records Acts; security policies, confidentiality; and civil rights laws depending on assignment); processes involved in production of records for criminal and civil Subpoena Duces Tecum; department policy and procedures; general functions of Shasta County government; basic principles of supervision, evaluation, discipline and training; proper terminology and procedures in operating a police radio, teletype or computer terminal. Ability to: Perform difficult clerical work and type at a speed of not less than 45 words per minute (net) from clear copy; Operate modern, automated office equipment; make decisions in procedural matters and release of information; develop and maintain a positive rapport with employees and administration; assist in supervising and evaluating staff; provide clear direction, training, and performance review to support staff; prepare and maintain accurate and complete records and reports; devise work improvements as necessary; establish priorities and respond to varied work demands; work effectively with limited supervision; establish and maintain cooperative working relationships with multiple agencies, general public, inter and intra department staff. These employment standards are typically attained with three (3) years experience as a Legal Process Clerk II. Some assignments may require possession of POST Basic Records Certificate. SPECIAL REQUIREMENTS • THIS POSITION REQUIRES A VALID TYPING CERTIFICATE. A valid five (5) minute typing certificate dated within the past three years verifying a net typing speed of 45 wpm is required for this position. Current County employees who have such a document in their official County personnel file are exempt from this requirement forever; however, it is recommended to contact Shasta County Personnel to ensure your typing certificate is attached. Your valid typing certificate must be submitted by the recruitment closing date and time as listed on this flyer. Self-tested, computer-generated typing certificates are not accepted. • Only for current County job openings that require a typing certificate: Shasta County offers a free typing test. The test is available by appointment only. Space is limited and appointment times are not guaranteed. The typing certificate is valid only for Shasta County jobs. Appointments are available daily from 9:00 a.m. to 12:00 noon and 2:00 p.m. to 4:00 p.m., and the test takes approximately 15 minutes to complete. To make an appointment, please call 530-225-5515. Tests are administered at 1450 Court Street, Room 348, Redding, CA 96001. You will be asked to present your picture ID. PHYSICAL DEMANDS AND WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. OTHER CONSIDERATIONS • All new employees are required to have their paycheck directly deposited to a bank account. • Some positions may require a valid California driver's license and acceptable driving record according to County policy. • Reasonable accommodations may be made for those persons who are disabled under the Americans with Disabilities Act to perform the essential functions of the position. • As part of the selection process, all individuals provided with a preliminary offer of employment with Shasta County will be subject to a background investigation, including a criminal history check (primarily completed through the taking of fingerprints). An image of your fingerprints will be captured and sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature of the offense, the date of the offense, the surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered. • Based on the results of the background investigation and criminal history check, applicants may then be provided with an offer of employment conditioned on the results of a medical examination, which includes drug/alcohol testing. • Shasta County participates in E-Verify. For more information click here. If you do not have internet access, contact Personnel at (530) 225-5515 to request a flier. • In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly. • Positions in this classification are covered by a collective bargaining agreement between the County and the United Public Employees of California (UPEC) – General Unit. • Employees in this classification are covered under the CalPERS retirement program. Depending on the provisions of the California Public Employees' Pension Reform Act (PEPRA) and other applicable laws, an employee in this classification will be covered under one of the following CalPERS retirement formulas: (1) 2% at 55, (2) 2% at 60, or (3) 2% at 62. An employee in this classification will also contribute up to 7.25% of his/her pay to this plan, or will contribute such other amount to the plan as authorized by PEPRA and other applicable laws. Please visit our employees benefit page at Employee Benefits for additional information regarding benefits and CalPERS coverage information. The provisions in this flyer and on the County's website are for information purposes only. To the extent the provisions of the flyer or the County's website are inconsistent with PEPRA and other applicable laws, PEPRA and other applicable laws shall govern.Shasta County Personnel will accept applications and responses to the supplemental questions until 5:00p.m., on April 03, 2019. A Resume and/or Cover Letter will be accepted in addition to the application form but will not serve as a substitute for a completed application. It is not acceptable to complete the application with statements such as, "Refer to Resume and/or Cover Letter," or "See Attached Resume and/or Cover Letter" the employment application must be completed in its entirety prior to submission. Incomplete applications will not be processed. Closing date postmarks or faxes will NOT be accepted. This recruitment will establish a list that may or may not be used by other departments. Prior applicants must reapply to be considered. Applicants will be screened and those considered best qualified will be invited to appear for an oral and/or written examination. Meeting the announced requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof. Veterans' Credit: Veterans (as defined by California Government Code section 18973) who have been discharged from military service under conditions other than dishonorable and who receive a passing score on all components of the employment examinations (up to and including oral examinations) shall receive credit for an additional five points to be added to their final examination score. To be considered for this credit, a veteran MUST provide a copy of his or her discharge document (DD-214 or equivalent) and information as to the type of discharge (honorable, dishonorable, etc.) WITH THE EMPLOYMENT APPLICATION ON OR BEFORE THE FINAL FILING DATE. Applicants are encouraged to apply on-line at apply online or submit an application to the Shasta County Personnel Office. Arrangements may be made to accommodate applicants with disabilities. Requests for accommodations may be made to the Shasta County Personnel Office by the filing deadline posted on this bulletin. Shasta County does not discriminate on the basis of disability. If you feel you are being denied service based on a disability, our ADA Coordinator may be reached at (530) 225-5515; relay service (800) 735-2922; fax (530) 225-5345. SHASTA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER Shasta County Personnel 1450 Court Street, Suite 348; Redding, CA 96001; (530) 225-5515
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