Education - Bachelor's Degree - Associate's Degree Skills - IIS - Administrative Experience - Bilingual - Driver's License Under general (Assistant I/II) supervision (Aide), provides administrative services to departmental management (Assistant I/II) or administrative staff (Aide) in a County department. Administrative Aide, approximately $17.29- $24.20 per hour, may be used in a trainee capacity for higher level administrative positions. Administrative Assistant I, approximately $21.53 - $30.12 per hour; and Administrative Assistant II, approximately $23.67 - $33.20 per hour, are characterized by their responsibilities to departmental management for the provision of a variety of staff administrative services. They differ from the Administrative Officer classifications in that they are primarily staff in nature. The functional difference between the levels of the Administrative Assistant classifications relate to the complexity of the staff work regularly assigned and the size of the agency/department. Incumbents in this position may receive an educational incentive of either 2.5% for an Associate degree, 3.5% for a Bachelor degree, or 5% for a post graduate degree that is not required to work in the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill. Examples Of Duties: Depending on the level, duties may include but are not limited to the following: Administrative Aide: Assists in budget preparation and maintenance, purchasing, accounting and fiscal programs, and departmental personnel administration. Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects. May personally prepare reports and projects for the administrator's approval. Prepares correspondence in accordance with administrative policies and procedures. Relieves administrator of other routine office and administrative details as required. Performs other related duties as required. Administrative Assistant I/II: Analyzes and prepares budgets and supporting documentation. Analyzes and prepares a variety of reports and correspondence. Monitors and may supervise the work of subordinates or coordinate the work of others assigned to perform general administrative tasks. Conducts research, analyzes results, and prepares report of findings on a variety of special projects. Performs a variety of staff projects and assignments in direct assistance to departmental management staff. May manage facilities including budget, related expenses, furniture, maintenance, etc. May be responsible for departmental personnel function. May be responsible for departmental benefits administration. May develop and monitor contracts. Performs other related duties as required. Administrative Aides and Assistant I/IIs are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation. TYPICAL QUALIFICATIONS These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list. EDUCATION, TRAINING AND EXPERIENCE Administrative Aide - An education or experience background which would demonstrate possession of the knowledge and abilities. Administrative Assistant I/II: Some education and/or experience which would provide the required knowledge, skills and abilities. For example, possession of the requisite KSAs could typically be demonstrated by: Administrative Aide: possession of an Associate Degree in a related field or one (1) year increasingly responsible clerical or administrative support experience. Administrative Assistant I: Possession of an Associate's degree in a related field and/or one (1) to two (2) years of related experience. Administrative Assistant II: Possession of an Associate's degree in a related field and/or two (2) to three (3) years of related experience. itional related experience can be substituted for the education on a year-for-year basis. Necessary Special Requirement Possession or the ability to obtain and maintain a valid California Driver License. Knowledge, Skills and Abilities Administrative Aide: Working knowledge of: basic research methods, mathematics, and statistics. Working ability to: communicate effectively orally and in writing, accurately analyze and draw logical conclusions from data, identify problem areas and recommend solutions, and establish and maintain effective working relationships with co-workers and the public. Administrative Assistant I/II: Working knowledge of: principles and techniques of administrative and fiscal analysis, organization and staffing, public relations, contract development and monitoring, and personnel or benefits administration. Working ability to: prepare a variety of reports and recommendations, communicate orally and in writing, establish and maintain effective working relationships with co-workers, the general public and outside contractors. RECRUITMENT PROCESS FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Wednesday, March 20, 2019. To on-line, please refer to our web site at ********************* A paper application can be obtained by calling **************. Our ress is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009. NOTE: If presently permanently employed in another 'merit' or 'civil service' public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a 'merit' or 'civil service' style examination, then appointment by 'Lateral Transfer' may be possible. If interested, please click here for itional information. Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application. SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration. APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the examination process. WRITTEN EXAMINATION - 100%: A job-related written examination will be conducted to test applicants' knowledge, skills and abilities in relation to English usage, reading comprehension, customer service, clerical methods and practices and mathematics. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates invited to the written examination will receive written confirmation. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these classifications throughout the County. There is currently one (1) Regular vacancy within the Public Works Agency. BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position. For further information about this recruitment, please contact Kelli Fitzgerald by email at **************************** or telephone at
Administrative Aide, Assistant I/II
Education - Bachelor's Degree - Associate's Degree Skills - IIS - Administrative Experience - Bilingual - Driver's License Under general (Assistant I/II) supervision (Aide), provides administrative services to departmental management (Assistant I/II) or administrative staff (Aide) in a County department. Administrative Aide, approximately $17.29- $24.20 per hour, may be used in a trainee capacity for higher level administrative positions. Administrative Assistant I, approximately $21.53 - $30.12 per hour; and Administrative Assistant II, approximately $23.67 - $33.20 per hour, are characterized by their responsibilities to departmental management for the provision of a variety of staff administrative services. They differ from the Administrative Officer classifications in that they are primarily staff in nature. The functional difference between the levels of the Administrative Assistant classifications relate to the complexity of the staff work regularly assigned and the size of the agency/department. Incumbents in this position may receive an educational incentive of either 2.5% for an Associate degree, 3.5% for a Bachelor degree, or 5% for a post graduate degree that is not required to work in the classification. Incumbents may also be eligible for bilingual incentive depending upon operational need and certification of skill. Examples Of Duties: Depending on the level, duties may include but are not limited to the following: Administrative Aide: Assists in budget preparation and maintenance, purchasing, accounting and fiscal programs, and departmental personnel administration. Researches, compiles, and organizes information for use by the administrator in the completion of reports, recommendations, and special projects. May personally prepare reports and projects for the administrator's approval. Prepares correspondence in accordance with administrative policies and procedures. Relieves administrator of other routine office and administrative details as required. Performs other related duties as required. Administrative Assistant I/II: Analyzes and prepares budgets and supporting documentation. Analyzes and prepares a variety of reports and correspondence. Monitors and may supervise the work of subordinates or coordinate the work of others assigned to perform general administrative tasks. Conducts research, analyzes results, and prepares report of findings on a variety of special projects. Performs a variety of staff projects and assignments in direct assistance to departmental management staff. May manage facilities including budget, related expenses, furniture, maintenance, etc. May be responsible for departmental personnel function. May be responsible for departmental benefits administration. May develop and monitor contracts. Performs other related duties as required. Administrative Aides and Assistant I/IIs are represented by the Service Employees' International Union (SEIU) and are eligible for overtime compensation. TYPICAL QUALIFICATIONS These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list. EDUCATION, TRAINING AND EXPERIENCE Administrative Aide - An education or experience background which would demonstrate possession of the knowledge and abilities. Administrative Assistant I/II: Some education and/or experience which would provide the required knowledge, skills and abilities. For example, possession of the requisite KSAs could typically be demonstrated by: Administrative Aide: possession of an Associate Degree in a related field or one (1) year increasingly responsible clerical or administrative support experience. Administrative Assistant I: Possession of an Associate's degree in a related field and/or one (1) to two (2) years of related experience. Administrative Assistant II: Possession of an Associate's degree in a related field and/or two (2) to three (3) years of related experience. itional related experience can be substituted for the education on a year-for-year basis. Necessary Special Requirement Possession or the ability to obtain and maintain a valid California Driver License. Knowledge, Skills and Abilities Administrative Aide: Working knowledge of: basic research methods, mathematics, and statistics. Working ability to: communicate effectively orally and in writing, accurately analyze and draw logical conclusions from data, identify problem areas and recommend solutions, and establish and maintain effective working relationships with co-workers and the public. Administrative Assistant I/II: Working knowledge of: principles and techniques of administrative and fiscal analysis, organization and staffing, public relations, contract development and monitoring, and personnel or benefits administration. Working ability to: prepare a variety of reports and recommendations, communicate orally and in writing, establish and maintain effective working relationships with co-workers, the general public and outside contractors. RECRUITMENT PROCESS FINAL FILING DATE: Applications must be received by County of Ventura Human Resources no later than 5:00 p.m. on Wednesday, March 20, 2019. To on-line, please refer to our web site at ********************* A paper application can be obtained by calling **************. Our ress is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009. NOTE: If presently permanently employed in another 'merit' or 'civil service' public agency/entity in the same or substantively similar position as is advertised, and if appointed to that position by successful performance in a 'merit' or 'civil service' style examination, then appointment by 'Lateral Transfer' may be possible. If interested, please click here for itional information. Applicants must provide sufficient information under the Education/Work experience portion of the application and supplemental questionnaire in order to determine eligibility. A resume may be attached to supplement your responses in the above-referenced sections; however, it may not be submitted in lieu of the application. SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this examination AT THE TIME OF FILING. The supplemental questionnaire may be used throughout the examination process to assist in determining qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in removal of the application from further consideration. APPLICATION EVALUATION - qualifying: All applications will be reviewed to determine whether or not the stated requirements are met. Those individuals meeting the stated requirements will be invited to continue to the next step in the examination process. WRITTEN EXAMINATION - 100%: A job-related written examination will be conducted to test applicants' knowledge, skills and abilities in relation to English usage, reading comprehension, customer service, clerical methods and practices and mathematics. Candidates must earn a score of seventy percent (70%) or higher to qualify for placement on the eligible list. Candidates invited to the written examination will receive written confirmation. Candidates successfully completing the examination process may be placed on an eligible list for a period of one (1) year. The eligible list established from this recruitment may be used to fill future Regular (including Temporary and Fixed-term), Intermittent, and Extra Help vacancies for these classifications throughout the County. There is currently one (1) Regular vacancy within the Public Works Agency. BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position. For further information about this recruitment, please contact Kelli Fitzgerald by email at **************************** or telephone at
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