City of Imperial Beach
Imperial Beach, CA, USA

For the Human Resources Department Confidential Part-Time Position Salary Pending City Council Approval
THE DEPARTMENT The Human Resources Department provides a broad range of administrative and technical human resource services to current and prospective employees, City departments, and the general public. The department is responsible for recruiting, employee relations, benefits, and training. THE POSITION Under general supervision, performs a variety of administrative and clerical duties in support of the Human Resources with counter customer service support and relations, calendar appointment maintenance, requests for information, data processing, word processing, recordkeeping, filing, recruitments, employee relations, and related duties as assigned. SUPERVISION RECEIVED AND EXERCISED Receive general supervision from the Deputy City Manager and/or designee. Incumbent does not supervise. • Schedule appointments, coordinate meetings, and maintain calendars for management. • Coordinate facility arrangements and meeting room set up. • Respond to telephone, in-person, and e-mail inquiries and either provide request for information, transfer calls, or take appropriate messages for follow-up. • Coordinate and finalize travel requests for management; process and follow-up on travel expense reports and requests for reimbursement. • Prepare and maintain confidential correspondence and reports. • Consult with business, citizens, personnel, consultants, governmental agencies, and associations to obtain or impart factual information. • Establish and maintain a variety of files and records in systems for retrieval by staff; determine subject and nature of files, cross-referencing and storage of this information in active, inactive or purge status. • Perform a variety of other clerical tasks as assigned, including but not limited to, data entry, copying, recordkeeping, filing, scheduling, correspondence, sorting and distribution of mail, and process standard business forms. • Compose type and edit correspondence, reports, memoranda, and other material requiring judgment as to content, accuracy and completeness. • Maintenance and processing of accounting records and financial transactions in the City's data base management computer system related to accounts payable. • Assist with employment recruitment. • Assist with employment benefits. • Conduct, study and respond to surveys on personnel practices, policies, position classifications, salary and benefit compensation and programs, and other related matters as assigned. Perform data entry and prepare related reports; prepare and maintain a variety of files, logs, and records. • Perform other duties of similar nature or level as assigned.Knowledge of: Modern office practices and procedures; basic knowledge of accounting principles and practices; basic principles of business mathematics, basic letter writing and report preparation; knowledge of methods and equipment such as computers and applicable software applications, including Microsoft Office programs: Word, Excel, Outlook, Publisher, and PowerPoint; basic understanding principles and methods of recruitment, human resources functions, data collection and survey methods; filing and record keeping; pertinent Federal, State, and local laws, codes, and regulations. Ability to: Exercise good judgment and confidentiality in maintaining critical and sensitive information; interpret and apply policies and procedures, maintain and update accurate and confidential records and files; respond to requests and inquiries from City employees and the general public; research and respond to requests for information; research, compile, analyze, and interpret data; use proper English usage, grammar, punctuation and spelling; work under steady pressure with frequent interruptions and a high degree of public contact by phone, email or in person; organize duties to meet priorities and deadlines, coordinate projects, and adapt to changing priorities; work cooperatively with other departments; understand and carry out oral and written instruction; communicate clearly and concisely, both orally and in writing; establish and maintain effective relationships with those contacted in the course of work. Graduation from a high school or GED equivalent; an associate's degree from an accredited college or university with major course work in business administration, public administration, or human resources management or a related field is highly desirable. At least two (2) years of clerical staff support experience in general office practices such as typing, filing and word processing with intermediate experience in Microsoft Office.  
Possession of or ability to obtain, prior to employment, a valid Class "C" California driver's license with a safe, satisfactory driving record

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