Colorado School of Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. Mines has an enrollment of over 5,500 students in undergraduate and graduate degree programs in engineering and applied science. For more information visit us at: www.mines.edu Mines offers a comprehensive portfolio of benefits to its classified workforce, including medical, dental, life, short and long term disability plans, a dependent tuition benefit, and retirement plans. Mines employees enjoy 12 paid holidays per year plus vacation and sick leave.NOTE: This position will close at 11:59 pm on March 31, 2019 OR when 100 applications have been received, whichever comes first The position operates in a fast-paced environment and interacts with faculty, staff, students and visitors on a daily basis by serving as a first point of contact for the Department of Mining Engineering. The position provides administrative support to the Department Head, Associate Department Head and faculty and broad administrative support to the department such as assisting with student inquiries and requests, managing administrative aspects of faculty promotion and evaluation, course scheduling, event coordination and planning and managing department accounts. Accounting responsibilities include reconciliation of accounts, reallocation of procurement card purchases, application of daily expenditures to corresponding budgets, and completing journal entries, payroll reallocations and budget transfer requests. Also analyzes historical expenditure data of the accounts and generates information for financial reporting and forecasting for multiple budgets. Position manages administrative aspects of the department's undergraduate and graduate programs. Other duties in this position include, but not limited to, report writing, creation of department newsletter, managing administrative aspects of departmental hiring systems and on-boarding, supervising student employees, serving as a resource for department public relations, coordinating conference room and laboratory access as well as office space and building access, assisting in departmental fundraising activities and managing departmental web presence. Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact us by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. MINIMUM QUALIFICATIONS:Four years of experience in an administrative or office management role which includes bookkeeping/accounting, spreadsheet creation/maintenance, and word processing. Must be highly organized and detail oriented. Heavy interaction with faculty, staff and students requires this position to possess strong interpersonal skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent communication skills, both written and verbal and be highly skilled at multi-tasking. Substitutions:College, university or non-correspondence business school course work may substitute on a year- for-year basis for the general clerical or administrative services experience but not for the specific experience. YOU MUST PROVIDE AN UNOFFICIAL TRANSCRIPT IN ORDER TO RECEIVE CREDIT FOR THIS SUBSTITUTION. Desired Qualifications The preferred candidate will have performed administrative work in an academic department at an institution of higher education. Also desired is Cognos and Banner experience and prior experience providing administrative support to a manager/director level position. Experience in technical writing, editing, desktop publishing and web content management with some social media savvy is preferred. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application materials. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. Application materials may also be used to assess and rank applicants who meet the minimum requirements, cut to a top group or establish an eligible list for referral to the position. Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants. Applicants are strongly encouraged to attach a cover letter and resume to their application. Employment with Mines is contingent upon the satisfactory completion of a background investigation. Failure to consent to the background investigation or failure to pass the investigation will result in removal of consideration for the position. Examples of pre-employment background checks may include, but are not limited to, the following: • Educational credentials verification • Employment history verification • Criminal history record • Professional licenses and certifications verification (for applicable positions only) • Sex offender listingEvery background investigation will include a criminal records history check, including the sex offender registry. All background investigations will be conducted in accordance with Mines policy and the requirements of the Fair Credit Reporting Act and its regulations
Program Assistant I
Colorado School of Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder. Mines has an enrollment of over 5,500 students in undergraduate and graduate degree programs in engineering and applied science. For more information visit us at: www.mines.edu Mines offers a comprehensive portfolio of benefits to its classified workforce, including medical, dental, life, short and long term disability plans, a dependent tuition benefit, and retirement plans. Mines employees enjoy 12 paid holidays per year plus vacation and sick leave.NOTE: This position will close at 11:59 pm on March 31, 2019 OR when 100 applications have been received, whichever comes first The position operates in a fast-paced environment and interacts with faculty, staff, students and visitors on a daily basis by serving as a first point of contact for the Department of Mining Engineering. The position provides administrative support to the Department Head, Associate Department Head and faculty and broad administrative support to the department such as assisting with student inquiries and requests, managing administrative aspects of faculty promotion and evaluation, course scheduling, event coordination and planning and managing department accounts. Accounting responsibilities include reconciliation of accounts, reallocation of procurement card purchases, application of daily expenditures to corresponding budgets, and completing journal entries, payroll reallocations and budget transfer requests. Also analyzes historical expenditure data of the accounts and generates information for financial reporting and forecasting for multiple budgets. Position manages administrative aspects of the department's undergraduate and graduate programs. Other duties in this position include, but not limited to, report writing, creation of department newsletter, managing administrative aspects of departmental hiring systems and on-boarding, supervising student employees, serving as a resource for department public relations, coordinating conference room and laboratory access as well as office space and building access, assisting in departmental fundraising activities and managing departmental web presence. Mines is an Equal Opportunity/Affirmative Action employer and educator that recognizes that diversity is crucial to its pursuit of excellence in learning and research. Mines is committed to developing student, faculty, and staff populations with differing perspectives, backgrounds, talents, and needs and to creating a richer mix of ideas, energizing and enlightening debates, deeper commitments, and a host of educational, research, and service outcomes. As such, Mines values candidates who have experience working in settings with individuals from diverse backgrounds. Minorities, women, veterans, and persons with disabilities are strongly encouraged to apply. ADAAA Accommodations: Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact us by phone or email at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date. MINIMUM QUALIFICATIONS:Four years of experience in an administrative or office management role which includes bookkeeping/accounting, spreadsheet creation/maintenance, and word processing. Must be highly organized and detail oriented. Heavy interaction with faculty, staff and students requires this position to possess strong interpersonal skills and the ability to establish rapport with people of diverse backgrounds. Must have excellent communication skills, both written and verbal and be highly skilled at multi-tasking. Substitutions:College, university or non-correspondence business school course work may substitute on a year- for-year basis for the general clerical or administrative services experience but not for the specific experience. YOU MUST PROVIDE AN UNOFFICIAL TRANSCRIPT IN ORDER TO RECEIVE CREDIT FOR THIS SUBSTITUTION. Desired Qualifications The preferred candidate will have performed administrative work in an academic department at an institution of higher education. Also desired is Cognos and Banner experience and prior experience providing administrative support to a manager/director level position. Experience in technical writing, editing, desktop publishing and web content management with some social media savvy is preferred. APPEAL RIGHTS: If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. All state classified employees must be hired and promoted through a comparative analysis process. Part or all of the analysis for this position will include a review of your application materials. Applications will be reviewed by a Human Resource Specialist and/or Subject Matter Experts to determine if you meet the minimum requirements for the position. Application materials may also be used to assess and rank applicants who meet the minimum requirements, cut to a top group or establish an eligible list for referral to the position. Be sure the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and "see resume" statements will not be accepted in lieu of the "Work Experience" section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants. Applicants are strongly encouraged to attach a cover letter and resume to their application. Employment with Mines is contingent upon the satisfactory completion of a background investigation. Failure to consent to the background investigation or failure to pass the investigation will result in removal of consideration for the position. Examples of pre-employment background checks may include, but are not limited to, the following: • Educational credentials verification • Employment history verification • Criminal history record • Professional licenses and certifications verification (for applicable positions only) • Sex offender listingEvery background investigation will include a criminal records history check, including the sex offender registry. All background investigations will be conducted in accordance with Mines policy and the requirements of the Fair Credit Reporting Act and its regulations
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