Administrative Assistant/Secretary, Level 3 (re-advertised) JOB STATUS:OPEN POSTING DATE:02/13/2019 CLOSING DATE:03/24/2019 04:00 PM POSTING NUMBER:00036803 LOCATION:162:HEALTH & WELLNESS POSITION TITLE:Administrative Assistant/Secretary, Level 3 (re-advertised) JOB DESCRIPTION: Article 7.06 (D) (1) NEW LANGUAGE CHANGE: All applicants must meet the Skills Measurement requirements. Job-specific testing may be given by Schools or Departments. The Applicant Skills Measurement is made up of the following: Keyboarding; Alpha/Numerical; Spelling; Basic Math; Basic Excel (for skills measurement only with no time constraint); Basic Word; 10-Key (bookkeeping positions only); and Bank Reconciliation (bookkeeping positions only). All applicants for level three positions must also have a Bookkeeping Test on file and in the applicant packet to be screened by the prospective supervisor. This is not a pass/fail process but is a measurement of current skills for the applicant. Contact APS Applicant Processing to schedule Skills Measurement exam @ 505-889-4820 ESSENTIAL FUNCTIONS: May include: updates Computer Database, maintains accounting on APS Purchase Cards; works with a high of volume of accounts (both Activity and Operational), accounts for actual money at work sites, places orders and tracks them on the Financial System, monitors Payroll, composes and creates intricate documents as needed, serves as a point of contact for information dissemination, completes/prepares for special projects/detailed work in a timely manner, participates in development, implementation and maintenance of databases, analyzes information, makes travel arrangements, prepares and distributes reports, correspondence and other documents, provides substitute coverage for any secretarial/clerical position within the "B" Salary Schedule, provides training for other secretarial/clerical positions within the "B' Salary Schedule, maintains and updates files and records, schedules and arranges for meetings, maintains a complex filing system, schedules and maintains calendars, works with diverse populations, monitors supplies/materials and equipment for office and receives and orders materials, monitors annual equipment inventory. PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE: Preferences include: three to four years of secretarial/clerical experience, business School Training, excellent interpersonal skills, word processing skills, knowledge of operation and capabilities of PC and associated software (Excel, PowerPoint, Word, etc), exercises initiative and judgment in making decisions affecting work procedures, excellent Telecommunication Skills, excellent Problem Solving Skills, works independently with little or no supervision, self motivator ability to effectively and independently handle a number of tasks/projects at one time, Working knowledge of Lawson Financial System and of Student Information System preferred, skill in responding to special request, extensive knowledge of modern office practices and procedures, effective communication skills, both verbal and written, flexibility, organization, decision-making and problem solving skills, interpersonal skills with diverse populations in-person and on the telephone, proficient with word processing, database, spreadsheet and/or other software as required by supervisor, ability to meet deadlines and work on multiple projects, computer, business English and basic mathematics skills, ability to accurately keyboard 50 WPM minimum. REQUIREMENTS: Requires a High School Diploma or GED. CONTACT INFORMATION: Contact: Elizabeth Calhoon at 505-855-5267 / elizabeth.calhoon@aps.edu APPLY TO: In addition to providing supporting documents to meet the position requirements you must also submit an updated cover letter and resume. Your application will be considered incomplete without these documents. ADDITIONAL INFO: SALARY:hourly rate is $11.90 DAYS:256 HOURS: START DATE:03/05/2019
Administrative Assistant/Secretary, Level 3 (Re-Advertised)
Administrative Assistant/Secretary, Level 3 (re-advertised) JOB STATUS:OPEN POSTING DATE:02/13/2019 CLOSING DATE:03/24/2019 04:00 PM POSTING NUMBER:00036803 LOCATION:162:HEALTH & WELLNESS POSITION TITLE:Administrative Assistant/Secretary, Level 3 (re-advertised) JOB DESCRIPTION: Article 7.06 (D) (1) NEW LANGUAGE CHANGE: All applicants must meet the Skills Measurement requirements. Job-specific testing may be given by Schools or Departments. The Applicant Skills Measurement is made up of the following: Keyboarding; Alpha/Numerical; Spelling; Basic Math; Basic Excel (for skills measurement only with no time constraint); Basic Word; 10-Key (bookkeeping positions only); and Bank Reconciliation (bookkeeping positions only). All applicants for level three positions must also have a Bookkeeping Test on file and in the applicant packet to be screened by the prospective supervisor. This is not a pass/fail process but is a measurement of current skills for the applicant. Contact APS Applicant Processing to schedule Skills Measurement exam @ 505-889-4820 ESSENTIAL FUNCTIONS: May include: updates Computer Database, maintains accounting on APS Purchase Cards; works with a high of volume of accounts (both Activity and Operational), accounts for actual money at work sites, places orders and tracks them on the Financial System, monitors Payroll, composes and creates intricate documents as needed, serves as a point of contact for information dissemination, completes/prepares for special projects/detailed work in a timely manner, participates in development, implementation and maintenance of databases, analyzes information, makes travel arrangements, prepares and distributes reports, correspondence and other documents, provides substitute coverage for any secretarial/clerical position within the "B" Salary Schedule, provides training for other secretarial/clerical positions within the "B' Salary Schedule, maintains and updates files and records, schedules and arranges for meetings, maintains a complex filing system, schedules and maintains calendars, works with diverse populations, monitors supplies/materials and equipment for office and receives and orders materials, monitors annual equipment inventory. PREFERRED KNOWLEDGE, SKILLS, ABILITIES AND EXPERIENCE: Preferences include: three to four years of secretarial/clerical experience, business School Training, excellent interpersonal skills, word processing skills, knowledge of operation and capabilities of PC and associated software (Excel, PowerPoint, Word, etc), exercises initiative and judgment in making decisions affecting work procedures, excellent Telecommunication Skills, excellent Problem Solving Skills, works independently with little or no supervision, self motivator ability to effectively and independently handle a number of tasks/projects at one time, Working knowledge of Lawson Financial System and of Student Information System preferred, skill in responding to special request, extensive knowledge of modern office practices and procedures, effective communication skills, both verbal and written, flexibility, organization, decision-making and problem solving skills, interpersonal skills with diverse populations in-person and on the telephone, proficient with word processing, database, spreadsheet and/or other software as required by supervisor, ability to meet deadlines and work on multiple projects, computer, business English and basic mathematics skills, ability to accurately keyboard 50 WPM minimum. REQUIREMENTS: Requires a High School Diploma or GED. CONTACT INFORMATION: Contact: Elizabeth Calhoon at 505-855-5267 / elizabeth.calhoon@aps.edu APPLY TO: In addition to providing supporting documents to meet the position requirements you must also submit an updated cover letter and resume. Your application will be considered incomplete without these documents. ADDITIONAL INFO: SALARY:hourly rate is $11.90 DAYS:256 HOURS: START DATE:03/05/2019
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