Job Qualifications • High School graduate or G.E.D. 2. Must be able to read, write, and speak English proficiently. 3. Must be able to follow written and/or verbal instructions. 4. Must have working knowledge of computer word-processing and Microsoft Office applications, must be able to type or keyboard at a net corrected speed of a minimum of 60 wpm, and a working knowledge of other standard office equipment. 5. Must be able to take and transcribe various types of dictation, and may require bookkeeping skills. 6. Must be able to meet and deal tactfully/courteously with the public. 7. Must be able to use modern office equipment including computers, microcomputers and word processing software. 8. Must be able to successfully interact with students/staff and maintain confidentiality. 9. Must have four or more years experience in performing secretarial or general clerical duties in an office with considerable public contact, or an equivalent combination of experience, education and/or training that demonstrates desired knowledge, skills and abilities. 10. Must have a minimum of two years post-secondary education, B.A. Degree preferred, business equivalent may be substituted. 11. Such alternatives to the above qualifications as the District Office Administrator/Supervisor may find appropriate and acceptable. Job Description
EXAMPLES OF DUTIES & RESPONSIBILITIES: (Including, but not limited to the following) 1. Takes and transcribes dictation of various types, including correspondence, reports, notices, recommendations, and may attend meetings in role of recorder. 2. Obtains, gathers, and organizes pertinent data as needed and puts it into usable form. 3. Performs bookkeeping tasks associated with the specific position, budget, or as assigned. 4. Welcomes visitors and arranges for their comfort and screens unexpected callers in accordance with a predetermined policy. Explains District programs and procedures. Answers inquiries, and provides information concerning the district. 5. Assists in a wide variety of confidential, administrative and secretarial support to the assigned District Office Administrator/Supervisor. Including but not limited to placing and receiving telephone calls, greeting customers and screening unexpected callers. 6. Delegates tasks to clerical office personnel, maintains a schedule of appointments, arranges conferences/interviews, travel arrangements and/or hotel accommodations maintains appointment calendars and schedules, processes incoming correspondence and mail. 7. Ensures information obtained through the course of duties associated with this position is held in the highest of confidentiality. 8. Refers non-job specific inquiries to appropriate departments. 9. Maintains a regular filing system, and a set of locked confidential files, and maintains and processes incoming correspondence, documents and materials as instructed and for the purpose of disseminating information to appropriate parties, handles leave requests, and sets up conferences and processes maintenance and purchase requisition orders. 10. Maintains documents, files, and records for the purpose of providing up-to-date accounting of departmental budgets and permanent employee records. 11. Composes complex documents (e.g., correspondence, reports, job postings, information brochures, power point presentations, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc. 12. Prepares capital and supply requests, other site purchases, and tabulates budgetary transactions. 13. Communicates with Federal, State and local representatives, and responds to inquiries of staff, other educational institutions, the public, parents, and/or students for the purpose of providing information and/or direction as may be required. 14. Evaluates situations (e.g., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution. 15. Job location will determine specialized responsibilities. Department-specific responsibilities will be related to actual location of work duties. 16. Provides training, in-service, and/or orientation to district personnel on an as needed basis. 17. Assists other personnel as may be required for the purpose of supporting them in the completion of their work activities. 18. Monitors assigned District activities and/or program components for the purpose of ensuring compliance with established financial, legal, and/or administrative requirements. 19. Supports the assigned District Office Administrator/Supervisor for the purpose of providing assistance with administrative functions. 20. Other duties as assigned. Duties And Responsibilities PLEASE REFER TO JOB DESCRIPTION Required Experience PLEASE REFER TO QUALIFICATIONS PHYSICAL DEMANDS: 1. Must be physically able to lift, carry, push, pull, or otherwise move objects weighing a minimum of 10 to 20 pounds, frequently. 2. Must be physically able to sit for extended periods of time, but will involve walking and/or standing for brief periods of time. 3. Must be physically able to perceive the nature of sound, near and far vision, depth perception, providing oral information, and the manual dexterity to operate equipment necessary to fulfill the duties of this position. OTHER INFORMATION: APPLY TO: APPLICANT PROCEDURE: A composite of the following information should be on file in the District Office at the date of closing: 1. In-District employees need only submit a letter of interest 2. A current on-line application (out-of-district applicants). 3. A resume. Salary TERMS OF EMPLOYMENT: SALARY: $13.50 per Hour WORK YEAR: 12 Months / 8 Hours BENEFITS: Full Benefits DAYS: 262 FROM - JULY TO - JUNE GROUP / GRADE: START DATE: Immediate start date / 12 month position
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